Professional Document Scanning Services
Save time, improve security and stay compliant with the UK’s #1 document scanning company
Restore Information Management’s scanning solutions will ensure teams can easily access all of your records, regardless of whether they are WFH, hybrid or in the office.
The process of document scanning is simple. Our advisors can help you to understand what you need and we’ll arrange to collect the documents from you and prepare them for scanning. We’ll then digitise them in the agreed format so they can be returned to you electronically, either via our secure online portal or securely transferred to you to import into your own systems.
The benefits of only scanning what you need
Digitise physical documents to make them searchable and ready to access from anywhere at anytime.
Save Space
Say goodbye to bulky filing cabinets and expensive floor space.
Get Things Done Faster
Everything’s at your fingertips in seconds, which means less time searching and more time doing.
Supporting Hybrid-Working
They’re easy to access securely from anywhere
Share with ease
Scanned documents are easy to share digitally, making teamwork smoother and faster.
Make Important Documents Last
Preserve key documents for the long term.
Better compliance
Enhanced Security and Compliance
Faster Decision Making
Digitised documents can be easily shared across departments.
Secure document scanning and storage
Our scanning services can safeguard companies against the security risks associated with storing paper documents.
We’ll take your physical documents and scan them onto our encrypted system, giving you easy access to sensitive data without ever worrying about it falling into the wrong hands.
Additionally, If you opt to have your paper documents stored once digitised, our facilities are highly secure – with 24/7 surveillance so you can rest assured that your information is under lock and key
We pride ourselves on being ridiculously regulatory, which means we follow compliance requirements to the letter. Our certifications include ISO/IEC 27001, the main international standard for information security management systems (ISMS), and BS 10008, which demonstrates our commitment to protecting sensitive data as part of best practice for operating electronic ISMS.
Stay compliant with confidence
Balancing paper and digital storage helps you meet industry regulations while keeping your records secure and accessible. Our document scanning services support:
GDPR
Ensuring secure storage and easy retrieval of personal data.
BS 10008 Electronic Information Management
Maintaining legally admissible digital records.
Cyber Essentials Plus
Protecting your information from cyber threats.
Ready to start scanning your physical documents
Request a document scanning quoteWe make it easy to digitise your documents while keeping everything secure and organised. Here’s how it works:
- Pack your documents securely in boxes – we can provide these if needed.
- Clearly label any files that need to be kept separate.
- Remove unnecessary duplicates or outdated documents before sending them.
- Alternatively, our fully compliant team can do the above for you!
- We’ll arrange collection at a time that suits you.
- Your documents will be transported in secure, tracked vehicles to our scanning facility.
- Chain-of-custody tracking ensures files remain safe throughout the process.
Our team carefully prepares your files for scanning, including:
- Removing staples, paper clips, and bindings.
- Flattening pages and making minor repairs for a high-quality scan
- Organising and indexing files for easy retrieval.
- Documents are digitised complying with our list accreditations and certifications ensuring legally admissible electronic records.
- Cybersecurity is prioritised with Cyber Essentials Plus standards, protecting your digital files from threats.
- Files can be converted into various formats (PDF, TIFF, searchable OCR, etc.) for easy access.
Once your paper files are digitised, you have options:
- Secure Digital Storage – Store your files in a cloud-based or on-premise system for easy access.
- Physical Document Storage – Keep essential paper records in our ultra-secure storage facilities.
- Certified Document Shredding – Securely destroy unneeded documents to reduce paper reliance
Bulk document scanning services
Bulk scanning is ideal for businesses with large amounts of documents that need scanning at one time. This could apply to hospitals or medical trusts that require archive scanning, or any other companies that are in possession of an excess amount of physical paper records.
We have the skills and expertise to digitise large volumes of documents across a variety of formats, from books to microfilm and legal records. By scanning and storing your documents in bulk, you can rid yourself of unnecessary physical storage while safely preserving your documents as digital images in a secure central database.
Bulk scanning also streamlines the distribution of documents. Once scanned, all you’ll need to do is request the information you need and we can get it sent across with the touch of a button. Alternatively, for options beyond our scanning services you can explore our range of ‘phygital’ solutions.
Integrate scanned documents with EDRMs
We can provide various services to help manage and maintain your digitised documents, including document management through our EDRMs:
- Improve document management and file organisation
- Save time spent searching for physical documents
- Free up physical space as you go paperless
- Reduce the risk of lost or damaged files
- Improve access to files across your organisation by storing all documents in one secure database
- Streamline document distribution
Find Out More
Trusted by organisations across the UK
Our services
Request a Document Scanning Quote
Get your quoteDocument Scanning Services – Frequently Asked Questions
We scan documents in high resolution (up to 600 DPI) and provide files in PDF, TIFF, JPEG, or fully searchable OCR-enabled formats – whatever works best for you.
Yes! With OCR (Optical Character Recognition) scanning, your documents become fully searchable, making it easy to find the information you need.
Security is key. All scanning takes place in our secure facilities under strict data protection measures, and our staff are fully vetted.
Yes! We can format scanned documents to integrate seamlessly with your existing document management or enterprise content management system.