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Restore Records Management News

Published on 08 January 2018

Secure Records Management and Storage

Securing and managing your confidential records is as important to Restore as they are to your organisation. From simple document storage solutions to a more comprehensive, compliance-based records management solution, we offer a range of dedicated and secure records management services that help support your business.

What do our records management and storage services look like?

Online Records Management Tracking

You are in complete control of your Records with our award-winning O'Neil's record tracking online system. All your records can be managed online from our secure data center. You can determine who has access to what and when, you can organise Records how you want them organised, and you can rest assured that the records are stored and managed in a secure, protected environment.

How secure?
Well, we pride ourselves on offering a variety of different storage solutions that match the needs of or clients. From ultra-secure underground vault storage to highly monitored warehousing storage. In both cases, the records are monitored 24/7/365 by high-quality CCTV and the storage facilities are also protected by the latest in fire, flood, and humidity detection systems, to ensure the longevity of your important assets.

In fact, there is far less risk storing your important records and other assets with us, than it would be keeping them onsite in a locked cupboard. Those important documents, if not kept at the right temperature, with the right humidity, in the right type of light may deteriorate over time. At Restore we have systems in place to prevent that from happening.

Tape Storage

In addition to your document records, we can also secure your physical data with our bar-coded asset tracking system for online control of deliveries and collections. Tapes are used across all business sectors, and especially those with large amounts of data to retain. Therefore it is really important to ensure this data is protected.

Not only do we store your taped records in safe and secure storage facilities, but we can also provide you with replacement new tapes.

Restore gives you competitive pricing combined with free of charge next day delivery and one of only a few fully accredited Storage Media Reseller Partners for Hewlett Packard Enterprise, Quantum, Sony, and IBM in the UK for the supply of back-up tapes and storage media products.

Heritage Storage

We also support heritage organisations to have sustainable and very high-quality document storage space at a very low cost by working with the National Conservation Service. Our heritage storage services are fully BS 4971:2017 & BS EN 16893:2018 Compliant.

What we offer…

  • High security, central location
  • Bombproof, flood-proof, fireproof, damp-proofed and pest-free structures
  • Independently monitored buildings ensure BS 4971:2017 & BS EN 16893:2018 compliance
  • Low carbon footprint facility offers a green solution for long-term heritage storage
  • Environmentally controlled archives for active collection management
  • Specialist digitisation service

Secure Records Storage

Your records are stored and managed with the utmost care and with security in mind. With 24-7 CCTV monitoring, GPS tracked vehicles, intruder detection systems, CRB checked staff, and sophisticated fire control systems, we offer complete peace of mind for your organisational records. We service many blue-chip organisations,and work closely with the following sectors: accountancy, corporate, financial, insurance, law and media firms, as well as local authorities and hospital trusts. We understand your business!

Why Choose Restore for your Secure Records Storage and Management?

We offer flexibility to your document storage needs, with the highest security deep storage facilities as well as secure, localised data centers for rapid retrieval of your documents. When it comes to confidentially disposing of your sensitive documents and data we can come to destroy it at your premises, or take it away to our secure disposal facilities, whether it is hard discs or paper. Our dedicated staff are always happy to advise on the storage and disposal methods that best suits your company’s needs. We are accredited by BSI to ISO 27001 standards for information security, including:

  • The provision of secure data capture, storage and management service for paper and electronic documentation including online digital archive and retrieval.
  • The provision of a confidential document collection, sorting, bailing, shredding, destruction and recycling service incorporating the requirements of BS7858:2012, BS15713:2009 and UKSSA Code of practice.
  • Electronic Document control solutions” – ISO 27001

Many of our clients choose to perform ad hoc security visits to satisfy themselves that their records are as safe as possible. We fully support and encourage our clients to visit our records storage facilities.

Contact us to learn more about our secure document and data storage services.

Restore Document Management are the largest UK-owned records management company, servicing 4,000 small, medium, and blue-chip-sized companies from over 100 storage, scanning, and data shredding facilities the length and breadth of the UK. Our Services include:

  • Records Management
  • Document Scanning
  • Business Relocation
  • Data Shredding

Contact us to find out more.

 

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